Privacy Policy

Introduction

SCOPE: Neuro IR ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application ("App"). Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the App.

Information We Collect

Personal Information

We collect information that you provide directly to us, including:

• Account Information: Name, email address, role (fellow, resident, attending interventionalist, program director), institution, department, and training year (PGY level or fellowship year)
• Case Data: Endovascular case submissions including procedure details, access routes, devices used, dates, and de-identified patient information
• Evaluation Data: Performance evaluations, scores, comments, and audio notes related to neurointerventional procedures
• Profile Information: Optional profile picture and professional information

Automatically Collected Information

When you use the App, we may automatically collect certain information, including:

• Device information (device type, operating system, unique device identifiers)
• Usage data (features accessed, time spent in app, interaction patterns)
• Academic year and PGY progression data

How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the App's functionality
• Process and manage case submissions and evaluations
• Generate performance reports and analytics
• Track academic year progress and PGY progression
• Communicate with you about your account and the App
• Ensure security and prevent fraud
• Comply with legal obligations

Data Storage and Security

Data Storage

Your data is stored securely using Firebase services (Firebase Authentication, Cloud Firestore, and Firebase Storage). All data is encrypted in transit using SSL/TLS and at rest using industry-standard encryption methods.

Security Measures

We implement appropriate technical and organizational measures to protect your information, including:

• Encryption of data in transit and at rest
• Role-based access control
• Regular security assessments
• Secure authentication mechanisms
• Firestore security rules to prevent unauthorized access

Patient Privacy

All patient information is de-identified. We do not collect or store any personally identifiable patient information (PII) or protected health information (PHI) as defined by HIPAA. Only de-identified patient identifiers are used in case submissions.

Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Within Your Institution: Your evaluations and case data may be accessible to authorized users within your fellowship or residency training program (attending interventionalists, program directors) based on your role and institutional affiliation.
• Service Providers: We may share information with third-party service providers (such as Firebase/Google Cloud) who assist us in operating the App, subject to confidentiality agreements.
• Legal Requirements: We may disclose information if required by law or in response to valid legal requests.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

Your Rights and Choices

You have the following rights regarding your personal information:

• Access: You can access and review your personal information through the App
• Correction: You can update your profile information at any time
• Deletion: You can request deletion of your account, though some data may be retained for legal or legitimate business purposes
• Data Portability: You can request a copy of your data in a portable format
• Opt-Out: You can opt out of certain data collection by adjusting your device settings or app permissions

To exercise these rights, please contact us through the Support page.

Data Retention

We retain your information for as long as necessary to provide the App's services and fulfill the purposes described in this Privacy Policy. Evaluation data and case submissions are retained to support longitudinal fellowship and residency training analysis and may be kept for the duration of your training program and beyond for educational and research purposes (with appropriate de-identification).

When you delete your account, we will delete or anonymize your personal information, except where we are required to retain it for legal, regulatory, or legitimate business purposes.

Children's Privacy

The App is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. By using the App, you consent to the transfer of your information to these countries.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us through our Support page.

App Name: SCOPE: Neuro IR - Neurointerventional Radiology Training & Evaluation
Developed by: Farhan